Shop Small Biz LI
All vendors for Shop Small Biz LI: Please read entirely
Refund Policy - If there is a cancellation by the vendor: If a Vendor needs to cancel, they must notify Shop Small Biz LI by email. If cancellation notification is received more than 30 days before the vendor sell date, Vendor will receive a 50% refund. Any cancellations less than 30 days before the vendor sell date will not receive a refund. By cancelling, Vendor forfeits their spot to Shop Small Biz LI. If there is a cancellation by Shop Small Biz LI: If a cancellation of Shop Small Biz LI is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Shop Small Biz LI sole judgement) may compromise the safety of vendors and participants, then there will be no credits or refunds to Vendor.
Vendor Load- In Time: 1 hour before event time. Vendor Load-Out Time: Starts at the time event ends. All set ups must be removed from the space within 1 1/2 hour of event closing.
The participating business, hereinafter referred to as “VENDOR,” agrees to abide by all rules, policies and procedures printed and incorporated in this contract. Registration and Payment for this event indicates that the individual/business registering accepts personal liability for his/her company.
- Vendor setup and load out times are listed on the Shop Small Biz LI Vendor Deck. Vendor must comply with these arrangements. NO EXCEPTIONS.
- Management reserves the right to refuse to accept any request for Vendor space for any lawful reason.
- All Vendors must sign the Shop Small Biz LI Vendor Agreement to participate as a vendor.
- Any Vendors selling foods must provide a copy of their Department of Health Certification and have it on premises during the event.
- All Vendors must leave the space rented in the clean condition that it was given. No garbage is to be left behind.
BOOTH COSTS: All vendors must pay the booth cost agreed to upon in the vendor invitation. The funds must be paid in full to secure vendor participation or the space will be forfeited. Agreements are not fully entered until monies received and vendor agreements signed.
RULES & REGULATIONS
Shop Small Biz LI management reserves the right to enforce strict compliance with all rules and regulations, exceptions to the following rules and regulations will not be permitted without written documentation.
1. THE PROMOTERS
Shop Small Biz LI, referred to hereafter as “Management”
2. SPACE ASSIGNMENT
Vendor acknowledges that the size, location and configuration of the Vendor spaces may vary. Management reserves the right to determine booth location. Booth sharing is not permitted without consent of management. Vendor may not assign their booth or any portion thereof to any other person for any reason. Vendor agrees not to place any goods outside of the Vendor space assignment.
3. BOOTH FEES
Booth fees must be paid in full to secure vendor participation and cover the cost of the space rental & provided equipment. Payment must accompanied with this signed contract to be valid. Vendor will not be allowed to occupy any booth not fully paid for. In such case, any space money received shall be considered a non-refundable deposit.
4. DISPLAY REGULATIONS
No Vendor may block or interfere with neighboring Vendors. Vendors shall confine all vending activities within the limits of the booth. All materials and activities in a booth shall be relevant to the Vendor services. Nothing may be nailed, tacked, screwed, or otherwise attached to the columns, walls, floors or furniture in the event area. Decals or stick-on display materials cannot be affixed to floors or walls. Violators will be responsible for removal and charged for cleaning. Any expense incurred in affixing items in a manner necessary for the protection of the equipment or furniture will be borne by the Vendor.
5. VENDOR SETUP
Refer to our Vendor Deck for set up information. Vendor load in time is 1 1/2 hour before event. Vendors who arrive after the event begins without contacting management will forfeit their participation and vendor fee. No vendor is allowed to load-in/set-up after the event begins. Schedule must be enforced. No early packing may be started before the event closing unless discussed with Management. Cooperation on this point from all Vendor is required. Failure to comply with this request will result in loss of future booth privileges. All set ups must be removed from the space within 1/2 hour of event closing, unless arrangements were made with Management prior to end of the event. Management will not assume any liability for any injury that may occur to event visitors, Vendors, or their agents and employees or others, or their property, during event setup and dismantling periods. Any Vendor using the services of an independent decorating company assumes all liability for the acts of that decorator during installation or dismantling under this contract.
6. INSURANCE and CERTIFICATION
Vendor is solely responsible to obtain insurance coverage on property brought into the Building. Vendor assumes full responsibility for items left in the facility. Management accepts no liability for lost, stolen or damages property and is not required to carry additional insurance to cover Vendor’s property. Any vendor selling food must produce a copy of their New Jersey Department of Health Certification and have it on hand during the hours of operation. Management is under no obligation to provide information on the licensing process. It is the VENDOR RESPONSIBILITY to contact the Health Department and bring the proper documentation to acquire the permit.
In consideration of the undersigned’s use of the Premises (as defined below) and other valuable consideration, the undersigned shall indemnify, defend and save harmless Shop Small Biz LI dba and each of its partners, officers, directors, employees and agents (collectively, Landlord and others are referred to as Indemnitees”) from and against any and all liability, claims, damages, costs, and expenses including without limitation, reasonable attorney’s fees, resulting from or in connection with the undersigned’s use and occupancy of the Premises, including, but not limited to, all acts and omissions of the officers, employees and agents of the undersigned or any of its subcontractors. Further, the undersigned waives all claims against Indemnitees for injury to persons, damage to property or to any other interests of the undersigned sustained by the undersigned or any person claiming through the undersigned resulting from any occurrence in or upon the Premises. Without limitation, all of the undersigned’s personal property, which may at any time be at the Premises, shall be at the undersigned’s personal property, which may at any time be at the Premises, shall be at the undersigned’s sole risk. Landlord may at its discretion make it a condition for any employee; agent, subcontractor or other representatives of the undersigned to have access to the Premises that said person sign and deliver to the Landlord a form of waiver and indemnity agreement satisfactory to Landlord. The Premises are generally described as: Whitechapel Projects.
8. VENDOR LIABILITIES
Vendor shall keep contracted area neat, clean and in good order. If the occupied space or any area of Building is damaged by the participant and/or their employees, the contracted Vendor is liable. Vendor hereby agrees to indemnify and hold harmless Management, all their managers, officers, sponsors, employees, agents, guests, successors and assigns from any damages, expenses, losses or liabilities, including but not limited to any suit or claim for personal injury, product liability, property damage or loss of use of property by whosoever sustained on or about Vendor’s participation in show.
Vendors who need electric must notify management. Vendors in need of additional lighting can bring battery-powered lights.
10. CLEANING OF VENDING SPACE
Vendor MUST thoroughly clean the booth space, leaving it in the same order it was received at the beginning of the event. Vendors who do not abide by this clause are subject to a $50 cleaning fee.
Subleasing tables is expressly prohibited. Sharing a booth or table with another Company, unless contracted and approved by Management, is expressly prohibited. The distribution of samples, literature or other materials for a non-vending company without a Show Contract is expressly prohibited.
12. VENDOR RESPONSIBILITIES
The Vendor agrees to comply with all applicable local, federal, and state tax and other laws relating to the sale of goods or services and to pay all taxes and levies insofar as the Vendor’s own participation in the event is concerned.
Refund Policy - If there is a cancellation by the vendor: If a Vendor needs to cancel, they must notify Shop Small Biz LI via email. If cancellation notification is received more than 30 days before the vendor sell date, Vendor will receive a 50% refund. Any cancellations less than 30 days before the vendor sell date will not receive a refund. By cancelling, Vendor forfeits their spot to Shop Small Biz LI. If there is a cancellation by Shop Small Biz LI: If a cancellation of Shop Small Biz LI is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Shop Small Biz LI sole judgement) may compromise the safety of vendors and participants, then there will be no credits or refunds to Vendor.
14. FORCE MAJEURE
Neither Party shall be liable for any delay or default in performing hereunder if such delay or default is caused by, but not limited to, acts of G-d, riots, war, terrorist act, epidemic, pandemic (including COVID-19 pandemic and related governmental responses), quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy and/or any other cause beyond the reasonable control of the party whose performance is affected. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder. Notwithstanding the occurrence of any such Force Majeure events that may prevent or impact Vendor’s operations and use of the Space and/or result in Shop Small Biz LI being canceled, Vendor shall remain obligated to pay for the use of their Space, there shall be no abatement of Vendor Space Rental Fees or any other fees hereunder for such events.
15. RELATIONSHIP OF THE PARTIES
The relationship of the parties under this agreement is that of an independent contractor and the company hiring the contractor. In all matters relating to this agreement each party hereto shall be solely responsible for the acts of its employees and agents, and employees or agents of one party shall not be considered employees or agents of the other party. Except as otherwise provided herein, no party shall have any right, power, or authority to create any obligation, express or implied, on behalf of any other party. Nothing in this agreement is intended to create or constitute a joint venture, partnership, agency, trust, or other association of any kind between the parties or persons referred to herein.
Management shall have full power in the interpretation and enforcement of all contract regulations contained herein, and the power to make such amendments thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the Vendor. All Vendors will be promptly notified of any changes to these rules and procedures.
This contract is not binding until vendor fees have been accepted by Management and both parties have signed this agreement. Until such time, this contract has not been executed. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect.
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